ASW 6–8 April 2018, Edinburgh — Draft programme

Edinburgh nightscape

The Conference Committee is looking forward to welcoming delegates to Edinburgh, the historic capital city of Scotland, for the 2018 Annual Study Weekend.

Renowned for its heritage, culture and festivals Edinburgh is steeped in history and will provide a spectacular setting for the ASW.

The 2018 programme will bring the usual balance of practical music librarianship, musicology and best practice and will draw on local expertise and collections from the Scottish Borders and North East England.

All conference sessions will take place at St. Leonard's Hall with the residential accommodation at Salisbury Green Hotel, Edinburgh (3 minutes walk).

Make your booking here. The earlybird rates are available until 31 January and bookings close 28 February.

Friday 6th April 2018

14.00–15.00 & 15.00–16.00   Optional library tours
National Library of Scotland / University of Edinburgh – Details still to be confirmed

17:00   Welcome to the ASW

17:15   Copyright in the digital environment: challenges, scenarios and solutions
Claire Kidwell, Trinity Laban and Chris Scobie, British Library
This session will cover key aspects of copyright law and their application in a digital environment, culminating in a participatory exercise exploring a wide-ranging scenario

18:15   Evening Reception

18:30   Dinner

19:30   News and Updates 1

20:00   Vaughan Williams letters: practical overview of a new database project funded by the Vaughan Williams Charitable Trust – history, challenges, scope
Katharine Hogg and Colin Coleman, Vaughan Williams Charitable Trust

20:45   Pathways, outputs and impacts: the 'Claimed from Stationers Hall' music project takes wings
Karen McAulay, Royal Conservatoire of Scotland
Karen will share her experience of the research grant application process and then how the general principles were applied to this particular research project examining the historical legal deposit of music material

Saturday 7th April 2018

09.00   News and Updates 2

09.30   The Hybrid Music Library: format resource preferences of music library users
Megan Dyson, Leeds College of Music
Megan will share the results of her dissertation research analysing the format resource preferences of music library users

10.00   News and updates and Exhibitor presentations

10.30   The printed music of the Great Highland Bagpipe and it's bibliographic control
James Beaton, Librarian at the National Piping Centre, Glasgow

11.00   Break

11.15   Panel session – Music in special collections: collection management and description, enquiries, digitisation and outreach – challenges and opportunities (with panellists from national, conservatoire, academic, special libraries and museums)

  • Almut Boehme, National Library of Scotland
  • Heather Roberts, Royal Northern College of Music
  • Katharine Hogg, Gerald Coke Handel Foundation
  • Elizabeth Quarmby-Lawrence, University of Edinburgh Library, Special Collections

12.15   Cataloguing developments at the Reid Library collection of musical scores
Alastair Macdonald  and Elizabeth Quarmby-Lawrence, Reid library, University of Edinburgh
This session will cover the development of the Reid Library collection of musical scores with a focus on historical and current cataloguing approaches. The presentation will include their approach to open shelf collections and also the rare and early music items, where the focus was on working to combine the technical and authority control elements of RDA with the needs of describing early material and cases of exceptional copies with interesting provenance.

13.00   Lunch

14.00   AGM
Open to IAML (UK & Irl) members and observers

15.00   Break

15.30   Library visit
Details are still to be confirmed but likely to be to St Cecilia’s Hall musical instrument museum. St Cecilia’s Hall is the oldest concert hall in Scotland and the only place in the world where it is possible to hear 18th century music played in an 18th century concert hall on 18th century instruments. The museum holds one of the world’s most important collections of musical instruments many of which are still playable in a concert setting)

19.30   Reception

20.00   Annual Dinner

Sunday 8th April 2018

09.00   News and Updates 3

09.30   Practical approaches to small-scale digitization projects
Heather Roberts, Archivist, Royal Northern College of Music 

Heather will be talking about some tips and tricks she has learned from digitising small collections. Specifically, the importance of narrative and storytelling, and insights into working with volunteers

10.00   The Lit & Phil: creating a living music library
James Smith, Lit & Phil Librarian, Newcastle

10.30   Break

11.15   Quick-Fire
Choose from a number of 15 minute practical and interactive sessions

12.15   Searching for the right feelings: emotional metadata in music
Diane Pennington, Lecturer in Information Science, University of Strathclyde
Diane will move beyond the bounds of bibliographic description and discuss her research about emotions shared by music fans online and how they might be used as metadata for new approaches to search and retrieval

12.45   Wrap-up

13.00   Lunch

14.00   Close

Salisbury Green, Pollock Halls, Edinburgh
Salisbury Green Hotel, Edinburgh