Success with Music Interlibrary Loans

This unique day course is designed to help public and academic music library staff to obtain, confidently and successfully, music materials via the interlibrary loan network. It looks at how to obtain both single scores and sets of music materials and includes a demonstration of Encore!, the online catalogue of vocal and orchestral sets in UK libraries.

Objectives

At the end of the day participants will:

  • be able to identify the different types of material required music users
  • be confident and knowledgeable in determining how and where to obtain music materials
  • be confident and knowledgeable in determining how and where to obtain vocal and orchestral sets
  • understand how the UK inter–lending system for music sets operates
  • understand why choirs and orchestras make special demands on the library service

Programme modules include:

  • Knowing the score
    • Demystifying music terminology
    • Different types of score — what is a set?
  • The successful loan
    • Interpreting users’ needs
    • What the lending library needs to know
  • Locating sets
    • Demonstration of Encore!
    • Using catalogues of vocal and orchestral sets
    • Alternative sources of supply
  • Managing the loan
    • Borrowing the set
    • Time imperatives; time constraints
    • Replacing lost scores and parts
    • Where’s that set?
  • A practical session giving you the opportunity to try out your new skills and knowledge, and to learn how to avoid the common pitfalls.

Schedule of current fees.

Information for course organizers

There are two options for course organization:

Organized by IAML (UK & Irl) in conjunction with a host library

IAML (UK & Irl) will be responsible for:

  • the provision of qualified and experienced trainers (host library specialist staff are welcome to participate if wished)
  • all course materials, including overhead transparencies or PowerPoint programme, handouts and enquiry session quizzes, feedback sheets, delegates lists, registration information and badges, course certificates
  • catering arrangements (normally lunch and three coffee / tea breaks)
  • the production and mailing of course brochure
  • delegate bookings
  • financial management (note: we reserve the right to cancel courses if insufficient bookings are received, in which event no liability can be accepted)

In exchange for a negotiated number of free delegate places, the host library provides:

  • free training room, equipment, union catalogues of performance sets, two specimen sets (see Essential requirements below)
  • photocopying of handouts (fair copies provided)
  • local contact before and on the day (liaison / local information / input to catering arrangements / help with registration, etc.)

Organized by a library authority or other agency in house

The library authority will be responsible for:

  • Training room, equipment, union catalogues of performance sets, two specimen sets (see Essential requirements below)
  • catering arrangements (normally lunch and three coffee / tea breaks)
  • production and circulation of course information
  • nomination of delegates (restricted to own staff or to include neighbouring authorities as desired)
  • delegates’ registration and badges, delegates’ lists, feedback sheets
  • local contact before and on the day (liaison / local information etc)

For a negotiated fee IAML (UK & Irl) provides:

  • the provision of qualified and experienced trainers (host library specialist staff are welcome to participate if wished)
  • all course materials, including overhead transparencies or PowerPoint programme, handouts and enquiry session quizzes, feedback sheets.

Essential requirements:

  • Training room capable of accommodating up to 20 delegates
  • PCs with Internet access (1 terminal per 2 delegates desirable)
  • Flipchart with paper and pens
  • Screen or white wall for projecting demonstration of Encore! (data projector not required)
  • Overhead projector
  • Selection of union catalogues of performance sets, in multiple copies where possible
  • Specimen sets of performance material (one orchestral set, and vocal score sets of two different arrangements of a choral work)
  • Tables to work on