Documentation Committee

Membership

Catherine Ferris (Chair); Ainara Urrutikoetxea (Secretary); Anne Elliott (Performance Sets Officer); Malcolm Jones (Encore21 Manager); Deborah Lee; Ceri Mann; Anna Pensaert; Amelie Roper; Chris Scobie (Cecilia Manager)

Meetings in 2018: 27 March, 28 May (virtual), 19 September; 6 December

Remit

To deal with matters of bibliographic control, resource discovery and professional practice.
The committee oversees projects (e.g. Encore21 and Cecilia), monitors developments in its areas of interest (e.g. MARC, RDA and Dewey), and formulates responses on behalf of IAML (UK & Irl) when required. It is also active in supporting the UK's and Ireland’s contributions to RILM and RISM.

Projects

Cecilia
The Cecilia database comprises descriptions of music collections in libraries, archives and museums throughout the UK and Ireland, added to and maintained by institutions. It is a project of IAML (UK & Irl) whose creation was funded in 1999 with grants from the British Library Cooperation and Partnership Scheme, the Research Support Libraries Programme and the Museums, Libraries and Archives Council. Manager: Chris Scobie.

News: Cecilia and the Concert Programmes Database are working with Professor Jeanice Brooks of the University of Southampton on the Sound Heritage project to create a register of music holdings in UK country houses.

Concert Programmes Database
A database of collections of concert programmes held in European libraries, archives and museums: a resource for the history of musical life from the eighteenth century to the present day. The Concert Programmes Project database resulted from a three-year project that ran from 2004-2007, funded by the Arts and Humanities Research Council and hosted by Cardiff University and the Royal College of Music. Concert Programmes Database Management Committee Representative: Rupert Ridgewell

Encore21
Encore21 is a searchable online union catalogue of performance sets of vocal and orchestral music in UK libraries and music institutions. It is a project of IAML (UK & Irl); established with support from the British Library Co-operation and Partnership Programme and the Music Libraries Trust; hosted by Bibliotekenes IT senter AS (BIBITS) of Oslo, Norway, and its British subsidiary, Mikromarc UK Ltd. Manager: Malcolm Jones. 

News: Encore21 was recently upgraded to Mikromarc3 which facilitated the conversion from UKMARC to MARC21 and also enables libraries to update their own holdings. These libraries have access to a dedicated support mailing list. and training materials in online and printed form. For access contact Malcolm Jones encore@peri.co.uk.

IAML (UK & Irl) Archive
The branch archive is housed temporarily at the Pendlebury Library Cambridge, under the stewardship of Anna Pensaert. Electronic records are preserved in the IAML (UK & Irl) e-Archive, currently stored and managed at the British Library. The material is arranged in ten main groups: AGMs; Executive Committee meetings; committees; conferences; publications; projects and campaigns; general correspondence; international IAML and constitutional matters; historical materials; and Music Libraries Trust.